Creating and managing email drafts
Learn how to create, edit, and manage email drafts using templates to communicate with your guests.
Drafts let you compose emails before sending them. Choose a template, customize the content, select your recipients, and send when you're ready.
Plan requirement: Standard or Pro plan
Creating a draft
Go to Sending in your main navigation
Click to create a new draft
Choose a template type:
Email - A plain text email
Save the date - Pre-filled with save the date content
Invitation - Pre-filled with invitation content
RSVP reminder - Reminder to RSVP
Collect details - Request for guest details
Custom URL - Email with a custom link
The draft is created with template defaults
Editing your draft
The draft editor has these sections:
Subject - Your email subject line. Each template has a default (e.g., "Save the date for Emma & James" or "You're invited to Emma & James's wedding").
Image - Optionally upload an image to include in the email. Click Upload image to add one, or Delete image to remove it.
Message - Write your email content using the rich text editor. You can use placeholders to personalize for each guest (see available placeholders below).
Include call to action - Toggle this to add a button at the end of your email. The description says "Display a button at the end of your email. Recipients can click the button to visit a link and action on your email. This link will automatically authenticate guests and bypass any access codes."
- Button link - Choose where the button goes (Email, Save the date, Invitation, RSVP reminder, Collect details, or Custom URL)
- Custom URL - If you chose Custom URL, enter the link here
- Button text - The text on the button (each template has a default, like "Visit our website" or "RSVP here")
Include link to visit site - Add a text link to your wedding website. The link text defaults to "Visit our wedding website."
Selecting recipients
Choose which guests should receive this email. You'll see a list with:
- Guest name and email
- RSVP status
- List (A/B)
- Side
- Group
- Stationery status
- Preferred language
Guests without an email address will show "No email address." Invalid emails show "Invalid format."
Managing drafts
Edit - Click on any draft to edit its content or recipients.
Delete - Click Delete draft to remove it permanently.
Available placeholders
Use these placeholders in your subject line or message to personalize emails for each guest:
[firstname]- Guest's first name[lastname]- Guest's last name[fullname]- Guest's full name[household]- Household name[guests]- All guest names in the household[couple]- Your names as a couple[rsvp]- Guest's RSVP status[email]- Guest's email address[phone]- Guest's phone number[dietary]- Guest's dietary requirements
Using fallbacks: You can add a fallback value for when a placeholder is empty. For example, [dietary fallback="None"] will show "None" if the guest hasn't specified dietary requirements.
Tips
Use templates to save time. Templates come pre-written with appropriate content. Just tweak to make it your own.
Personalize with placeholders. [firstname] in your message becomes each guest's actual first name when sent. Use [guests] to address everyone in a household.
Preview before sending. Always preview your email to see exactly what guests will receive.
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