WedSites

Brian

Plan your wedding with task checklists, budget tracking, vendor management, seating charts, and timeline scheduling.

Planner

Learn how to use the planner dashboard to see your progress across tasks, budget, vendors, payments, seating, and timeline.

Viewing planner dashboard

Learn how to read the budget widget on your planner dashboard to track your spending against estimates.

Understanding budget progress

Learn how to read the task widget on your planner dashboard to see completed, urgent, and upcoming tasks.

Understanding task progress

Learn how to access and navigate the planner tools including checklist, budget, vendors, payments, seating, and timeline.

Accessing planner features

Overview

Learn how to add tasks to your wedding checklist with titles, due dates, categories, and assignments.

Adding a new task

Learn how to edit the title of any task in your wedding checklist to keep descriptions accurate.

Editing task title

Learn how to organize your checklist tasks by category such as venue, catering, flowers, and photography.

Setting task category

Learn how to set due dates for your tasks to track what's urgent, upcoming, or overdue.

Setting task due date

Learn how to assign tasks to specific team members so everyone knows their planning responsibilities.

Assigning task to user

Learn how to add detailed descriptions to tasks for extra context and instructions.

Adding task description

Learn how to add notes to tasks for extra information, updates, and reminders as you work.

Adding task notes

Learn how to mark tasks as complete to track your progress and move them to the done section.

Marking task complete

Learn how to unmark a completed task to put it back on your active checklist.

Marking task incomplete

Learn how to recover recommended tasks that were deleted by mistake from your checklist.

Recovering deleted task

Learn how to permanently delete custom tasks you've added to your checklist.

Deleting custom task

Learn how to delete recommended tasks that don't apply to your wedding, with the option to recover them later.

Deleting recommended task

Learn how to add comments to tasks to share updates, ask questions, and coordinate with your team.

Adding task comment

Learn how to remove comments from tasks when they're no longer relevant.

Deleting task comment

Learn how to use different view modes, filters, and groupings to organize your checklist and focus on specific tasks.

Viewing and filtering tasks

Learn how to select and update multiple tasks at once to save time on status changes, reassignments, and date shifts.

Bulk updating tasks

Learn how to download your checklist as a CSV file for sharing, printing, or backup purposes.

Exporting tasks to CSV

Learn how to customize your checklist display including column visibility, grouping, and date display format.

Checklist settings

Checklist

Learn how to add budget items with descriptions, categories, estimated costs, and linked payments to track your wedding expenses.

Adding budget item

Learn how to update the description of a budget item to keep your expense records accurate.

Editing item description

Learn how to organize your budget items by category to see spending breakdowns by wedding area.

Setting budget category

Learn how to set estimated costs for budget items to plan your total wedding budget and track spending.

Setting estimated cost

Learn how to set actual costs for budget items to compare your real spending against estimates.

Setting actual cost

Learn how to track who's paying for each budget item when costs are shared between partners, parents, or contributors.

Setting budget payer

Learn how to add notes to budget items for extra context, payment terms, and negotiation details.

Adding budget notes

Learn how to permanently remove budget items and their associated payments from your budget.

Deleting budget item

Learn how to track individual payments toward budget items for installment plans and multiple payments.

Adding payment to budget item

Learn how to view your budget organized by category to see spending breakdowns and identify overruns.

Viewing budget by category

Learn how to select and update multiple budget items at once to change categories or delete in bulk.

Bulk updating budget items

Learn how your total estimated budget is automatically calculated from all budget items to set spending targets.

Calculating total estimated

Learn how your total actual cost is automatically calculated to show your real wedding spending and budget difference.

Calculating total actual

Learn how to download your budget as a CSV file for sharing with planners, accountants, or family members.

Exporting budget to CSV

Learn how to print your budget or save it as a PDF for meetings and discussions.

Printing budget

Learn how to customize your budget list display including column visibility and grouping options.

Budget settings

Budget

Learn how to add and manage vendor information including contacts, services, prices, payments, and documents.

Adding and editing vendor details

Learn how to upload and attach contracts, proposals, and quotes to vendor records for easy reference.

Uploading vendor document

Learn how to permanently remove a vendor and all their associated contacts, services, and documents.

Deleting vendor

Learn how to compare multiple vendors side by side to review details, services, pricing, and contacts.

Comparing vendors

Learn how to switch between grid and list view layouts for your vendor directory.

Vendor settings

Vendors

Learn how to track payments to your vendors including amounts, due dates, and payment status.

Recording vendor payment

Learn how to record and manage all your wedding payments in one central location with status tracking and filtering.

Recording and managing payments

Learn how to link payments to vendors and budget items for complete financial tracking across all systems.

Linking payments

Learn how to customize your payment list display including column visibility and grouping options.

Payment settings

Payments

Learn how to create, rename, reorder, and delete tables for your wedding reception seating chart.

Creating and managing tables

Learn how to assign guests to tables, move guests between tables, and manage unassigned guests.

Assigning guests to tables

Learn how to use automatic seating to distribute guests evenly across tables while keeping groups together.

Generating automatic seating

Learn how to download or print your seating chart to share with venue coordinators or display at your reception.

Exporting seating chart

Learn how to customize guest labels in your seating chart and link labels to RSVP questions.

Seating settings

Seating

Learn how to build your wedding day run sheet by adding timeline activities with times, descriptions, and vendor assignments.

Adding timeline cue

Learn how to set start times for timeline activities so vendors and your wedding party know the schedule.

Setting cue time

Learn how to write clear activity descriptions that tell everyone what happens at each point in your timeline.

Setting cue description

Learn how to assign vendors to timeline activities so everyone knows their responsibilities on the wedding day.

Assigning cue responsibility

Learn how to permanently remove activities from your wedding day timeline.

Deleting timeline cue

Learn how to customize your timeline display including column visibility, vendor columns, grouping, and time format.

Timeline settings

Timeline

Create and manage your wedding budget to track expenses and stay on target.

How do I set up my wedding budget?

Design your reception seating arrangement by assigning guests to tables.

How do I create a seating chart?

Keep track of deposits, balances, and payment schedules for all your wedding vendors.

How do I track vendor payments?

Keep all your vendor information organized in one place.

How do I add vendors?

Plan your wedding day schedule with times for each activity from getting ready to the last dance.

How do I create a wedding day timeline?

Track your wedding planning progress with a checklist of tasks to complete.

How do I use the wedding checklist?

Download your seating assignments to share with your venue, coordinator, or for printing.

How do I export my seating chart?

Organize your wedding expenses into categories to see where your money is going.

How do I track budget categories?

Place guests at specific tables in your seating chart.

How do I assign guests to tables?

Add your own to-do items beyond the standard wedding checklist.

How do I add custom tasks?

WedSites does not currently offer table shape options for your seating chart.

How do I add table shapes?

Compare your estimated budget to what you've actually spent.

How do I view budget vs actual spending?

Keep all your vendor contact information in one organized place.

How do I store vendor contacts?

Get email notifications before vendor payments are due so you never miss a deadline.

How do I set payment reminders?

Planner FAQs

Find answers and get help from Intercom Support and Community Experts

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